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Privacy Policy
Last updated: 2024-02-10
earthforce AB, with organization number 559500-6668, is committed to protecting your privacy and ensuring that your personal data is handled in accordance with the EU General Data Protection Regulation (GDPR). This policy explains how we collect, use, store, and share your personal information.
1. Personal Data Collection
We only collect the data necessary to deliver our services. This includes:
  • User Information You Provide (individuals): Examples of data provided and stored include Name, email address, CVs, and other application data.
  • Company Information Provided by Company Representatives: Examples of data provided and stored include Company name, logo, information about company, contact details of representatives.
  • Automatically Collected Data: IP addresses, browser information, and data related to website usage (via cookies, if you have given consent).
    • We do not process sensitive personal data without explicit consent (e.g., health data).
    2. Why We Collect Personal Data
  • To Deliver Our Services: Manage accounts, facilitate applications, and enable communication between employers and candidates.
  • To Communicate: Send information, reminders, and offers based on your consent.
  • For Analysis and Improvement: Evaluate and enhance the user experience for both individuals and businesses.
  • To Fulfill Legal Obligations: Comply with documentation and security requirements.
    • 3. How We Protect Your Data
    We apply technical and organizational measures, including:
  • Encryption: All data is encrypted in transit.
  • Access Control: Only authorized personnel can access private personal data that is not publicly visible on your profile. If you wish to share contact information with companies, this will be clearly indicated before you apply.
  • Security Testing: Regular security reviews are conducted.
  • Incident Management: In the event of a data breach, we will report it within 72 hours.
    • 4. Your Rights
    Under GDPR, you have the following rights:
  • Right of Access: Request a copy of your personal data.
  • Right to Rectification: Correct inaccurate information.
  • Right to Erasure ("Right to Be Forgotten"): Request the deletion of your data.
  • Right to Restrict Processing: Limit how we process your data.
  • Right to Object: Stop data processing for legitimate interests or marketing purposes.
  • Right to Withdraw Consent: If our processing is based on your consent.
    • Contact us at hannes@earthforce.app to exercise your rights.
    5. How Long We Store Data
  • User Profiles: Stored as long as you remain an active user and keep your account published.
  • Application Data: Deleted after 2 years unless otherwise agreed.
  • Accounting Data: Retained for 7 years as per legal requirements, though this does not typically apply to individual users.
    • 6. Sharing and Transfer of Data
  • International Transfers: If data is transferred outside the EU/EEA, we ensure GDPR compliance using standard contractual clauses.
  • Third Parties: We host our service with Hetzner from their data center in Helsinki, where we store all application data, with the exception of Auth0 which we use for authentication and authorization data, stored in Dublin and Frankfurt. All third-party providers are GDPR ready. DPAs with these third-party processors can be provided upon request.
  • Accounting Data: Retained for 7 years as per legal requirements, though this does not typically apply to individual users.
    • 7. Cookies and Tracking
    We use cookies to:
  • Enable essential functionality.
  • Enhance the user experience.
  • Analyze traffic and behavior (with your consent).
    • You can manage or withdraw your cookie consent at any time by contacting us at hannes@earthforce.app.
    8. Contact and Questions
    If you have any questions, you can contact us at:
    Email: hannes@earthforce.app
    Phone: +46733443358
    Address: c/o Younium AB, Drottninggatan 61, 3tr, 11121, Stockholm
    You can manage or withdraw your cookie consent at any time by contacting us at hannes@earthforce.app.